"Head that way. When you come to the Stop sign, make a right. Make a left at the second set of lights, and keep right. Make a left, a left, then a right" ...Confused already? And we haven’t even talked computers yet. With the right set of directions, you would be able to detour around all of this stress and frustration. It can be the same in Sage Accpac ERP. Let's see if we can plot a path to creating a new fiscal year in Sage Accpac ERP:
- Backup. Whatever you do, backup your data first.
- Add the new year in the Fiscal Calendar. (You may want to check Options in G/L Setup to see which fiscal year you are in. You don’t want to get ahead of yourself and move to far into the future!)
- Start with the subledgers first. Post all your outstanding batches in your subledgers.
- Make sure all users are out of the subledgers.
- Print your reports, and run Clear History, Delete Inactive Records, and Clear Statistics. Some of these functions may remove history and affect drilldown functions, so make sure you have a backup before you do anything! You don’t want to be even more lost!
- Run the Year End function in the subledgers.
- Print your 1099s for Accounts Payable.
- In General Ledger, you will also want to post all the outstanding batches.
- Verify the number of years of history/fiscal sets you have set to maintain.
- Run Period End Maintenance and Clear History. Again, make sure you have a backup as this will remove information. Also print out all your reports before doing this.
- Finally, you can run the Create New Year function, which will actually put the company in the new fiscal year.
With these directions, you should be able to get a head start and not get lost. For more detailed directions, please refer to Chapter 5 of the General Ledger User Guide.
